St Philip’s Christian College is a rapidly growing network of learning communities continuing its journey to deliver holistic Christian education that develops the whole child - emotionally, intellectually, socially, physically, and spiritually.
Our team thrives on fostering strong working relationships that continue to encourage innovative and effective change, benefiting both students and staff while staying true to the College’s core values:
Christ first
Serve one another
Strive for excellence
Do what is right
Build community
For over four decades, we have been trusted leaders in education, pioneering new approaches and educational opportunities across the Newcastle, Hunter, and Central Coast regions. We invite you to join us as we continue to explore and create better ways to educate, grounded in Christian values for the whole of life.
Job Description
The Events and Administration Assistant provides professional, efficient and welcome administrative support that reflect the College’s Core Values. Key areas of responsibility include:
Key Responsibilities:
The Events and Administration Assistant provides professional, efficient and welcome administrative support that reflect the College’s Core Values. Key areas of responsibility include:
Event and Co-Curricular Support:
Provide administrative support for College sporting programs and events in collaboration with the Sport Coordinator and other relevant staff.
Assist with coordination of co-curricular programs, including working with the CAPA Instructional Leader in managing Peripatetic Teachers and external providers.
Support the coordination of College facilities hire in partnership with the Operations Manager and Property Manager.
Communication and Administration
Respond to enquiries from parents, students, and visitors in a professional and timely manner.
Maintain accurate records within the School Management System (TASS).
Update and manage the College calendar to ensure all events are accurately recorded.
Records and Compliance
Maintain accurate filing systems for student records and correspondence.
Ensure confidentiality of all information is always upheld.
Support compliance with College policies, including maintaining awareness of emergency procedures.
Work Health and Safety
Provide First Aid assistance where required.
Contribute to maintaining a safe working environment.
General Duties
Undertake additional duties within your skills, experience and training as directed by the Principal or Operations Manager.
Desired Skills and Experience
Qualifications in business administration and / or equivalent experience in an office setting.
Strong communication, interpersonal and public relations skills to enable professional interaction with a range of people including senior management, staff, students and community members.
Well-developed keyboard and computer skills with a demonstrated knowledge of the Microsoft Office suite and some experience with graphic design programs.
Highly developed time management skills, high level detail and demonstrated ability to meet deadlines and to effectively manage multiple projects including the organisation of events and functions.
High level discretion, confidentiality, honesty and integrity.
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