Rationale:

The Operations Manager is responsible for overseeing and managing the daily operational (non-educational and non-centralised) activities of the Gosford site with the support of the Deputy Principal. You will ensure processes are efficient, resources are utilised effectively, and quality standards are maintained. This role requires strategic planning, leadership, and a commitment to educational excellence in order to ensure the legal and safety requirements with regards to people and property and function of the school are maintained. The Operations Manager will be responsible for the Administration team, the school site and its buildings, their maintenance, development, and efficient use in conjunction with relevant staff onsite and in the Central Office Division.

Personal Christian Life:

• Promotes the vision and ethos of the organisation and its schools.
• Maintains an active involvement in a local Christian evangelical fellowship.
• Attends and participates in staff devotions and prayer meetings.
• Participates in professional development relating to the philosophy and practice of Christian Education. 

Key Responsibility Areas:

1. Liaise with Central Office divisional leaders and staff

Collaborate with the Central Office division to ensure organisational objectives and group strategic plans are met and executed in the College regarding (as delegated by the Principal) but not limited to:

• WHS and Risk Management.
• ICT.
• Maintenance and Infrastructure.
• Financial Management and Procurement.
• Partnerships and Growth.
• HR and Culture.
• Marketing and Communications.
• Payroll.
• Fundraising.

2. Facilities & Infrastructure Management with Property Manager

• Oversee maintenance of school buildings, grounds, and equipment inclusive but not limited to general maintenance, security, cleaning and other general site services within the premises.
• Coordinate repairs, renovations, and safety inspections.
• Ensure compliance with health and safety regulations.
• Monitor and oversee the quality of work of on-site contractors, caretakers and cleaning staff.
• Coordinate transportation services if applicable example school bus logistics.

3. Administrative Oversight

• Manage school office operations and support staff by building and leading a high-performing team with strong service culture and site engagement.
• Implement operational policies and procedures in line with the policies from Central Office.
• Responsible for external hires of the school premises and busses to outside organisations and school staff.
• Oversee the Canteen operations with the Catering Manager.
• Oversee the operations of the College Nurse.
• Liaise with and support the Registrar on practical elements such as Open Days and structuring new enrolment initiatives.
• Liaise with the Marketing and Communications Officer in the promotion of the College.
• Support various staff for College events (e.g. Mother’s Day, Connect BBQ, Bush Dance, Christmas Carols).

4. Financial Management and Procurement

• Monitor expenditures and manage procurement processes.
• Liaise with Central Office finance teams to ensure accurate reporting.

5. Human Resources Support

• Support recruitment, onboarding, and training of non-teaching staff.
• Manage staff schedules, leave, and performance tracking with the Deputy Principal.
• Ensure compliance with employment laws and school policies.
• Manage the submission of timesheets and approvals for staff and casuals with the Deputy Principal.
• Manage the offboarding process in consultation with payroll and HR in Central Office.
• Manage position management, including supporting the Principal with variations to contracts and JDs; notifying payroll and ensuring personnel files and documentation are managed appropriately and confidentially.
• Overseeing the management of Workers Compensation cases and Return to Work under the guidance and advice of HR in Central Office.

6. Compliance & Risk Management

• Ensure compliance with all legal, statutory, and administrative requirements and procedures related to health and safety, fire regulations, other licenses, buildings, education.
• Advising on all Health & Safety matters, including measures in the event of emergencies. 
• Manage risk registers, reporting, incident management including implementation of controls and compliance training.
• Ensure hearing tests are completed annually for relevant staff.
• Prepare reports for audits and inspections.
• Oversee emergency / first-aid preparedness and supplies management.
• Coordination and documentation of school-wide emergency drills.

8. Workers WHS Responsibilities

• Make appropriate and informed decisions about health and safety that may affect work activities, or other people.
• Ensure legal requirements regarding health and safety are met.
• Action safety reports and carry out workplace inspections.
• Ensure safe work practices.
• Conduct inductions and regular safety briefings.
• Participate in incident investigations.
• Lead by example and promote health and safety at every opportunity.
• Staff employed with St Philip’s Christian Education are expected to model respectful behaviours and engage diligently to eliminate sexual harassment in the workplace.

This role may also include other duties and responsibilities as delegated by the Principal.

Key Relationships:

• • College Deputy Principal.
  • College Executive Leadership Team.
  • Central Office Divisional Leadership Teams.
  • Direct Reports / College Staff.