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Executive Assistant

12/05/2025
07/06/2025
$78,442.00 - $78,442.00
Temporary Part Time
St Philip's Christian College Dynamic Learning Waratah
Administration

We are seeking an Executive Assistant 0.8 FTE to support the Principal for a 1-year maternity leave position. 

St Philip's Christian College Dynamic Learning offers a tailored learning program for children and young individuals diagnosed with Anxiety, Depression, PTSD, and/or Autism (Level 1 & 2). Our mission is to empower these students for lifelong success through evidence-informed methodologies that celebrate their unique strengths. 

Dynamic Learning College is a part of St Philip’s Christian College's rapidly growing network of learning communities continuing its journey to deliver holistic Christian education that develops the whole child - emotionally, intellectually, socially, physically, and spiritually. 

Our team thrives on fostering strong working relationships that continue to encourage innovative and effective change, benefiting both students and staff while staying true to the College’s core values:

  • Christ first 
  • Serve one another
  • Strive for excellence
  • Do what is right 
  • Build community

For over four decades, we have been trusted leaders in education, pioneering new approaches and educational opportunities across the Newcastle, Hunter, and Central Coast regions. We invite you to join us as we continue to explore and create better ways to educate, grounded in Christian values for the whole of life.

 

Job Description

The role of the Executive Assistant (EA) is to support the Principal in all aspect of their position and in the running of the running of the school. The EA must be dependable, show initiative and keep all conversations and information highly confidential. The Executive Assistant also assists in the HR needs of the school, specifically attending staffing meetings to take minutes and filing of confidential HR documentation. 

 

Desired Skills and Experience

GENERAL RESPONSIBILITIES

  • Manage calendars (Principal and Executive Staff as directed by Principal)
  • Create agendas for meetings
  • Take minutes in meetings
  • Travel to campuses to attend meetings to support the Principal
  • Prepare/organise catering for meetings as directed by the Principal
  • Gather information to prepare Board Reports
  • Prepare the Annual Report for both DLC (in conjunction with the Principal)
  • Plan school events such as PD weeks, Colour Run, Athletics Carnival, Open Days
  • Work in conjunction with the Communications and Marketing assistant with regard to all marketing and website material
  • Draft emails for the Principal and in some occasions send emails on behalf of the Principal
  • Process paperwork for example, Invoices, documents needing signing for school events etc.
  • Manage the office of the Principal for example ensuring they have the necessary stationery items, electronic tools etc.
  • Ensure calendar has been checked and all agendas and items for meeting are prepared
  • Attend meetings and take minutes as directed by the Principal
  • Process any paperwork that has been signed
  • Prepare for the next day
  • Be a listening ear for the Principal – if they need to debrief or need to run an idea – be available
  • Be a gate keeper to the Principal and ensure their time is not wasted
  • Work collaboratively with Business Manager, Heads of Campus and Admin Team
  • Commit to scheduled meeting times
  • Promote a culture of having ‘each other’s back’
  • Help each other out
  • Pray with and for staff
  • Actively participate in devotions and corporate prayer
  • All employees are responsible for ensuring the workplace is free from sexual harassment and must not engage in any behaviour that puts the health and safety of another employee at risk, this includes, but is not limited to, behaviours that constitute sexual harassment.
  • Any other reasonable direction that is within the limits of your skills, competence, training and/or experience as given by your supervisor.

Applications with close 7th June 2025, unless a suitable candidate is appointed earlier. 

 

 
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