What’s the focus of this position?

The VET / SBAT Administration Assistant will provide essential support to the VET Coordinator in managing Vocational Education programs. This role ensures the smooth administration of VET and SBAT programs, including compliance, enrolments, students support, and coordination of key processes. This role will be 3 days per week, term time only (stood down in school holidays)

Administrative Support

• Assist with the organisation and administration of VET and SBAT programs.
• Manage student enrolments, including finalising EVET enrolments and uploading required forms.
• Maintain and update VET-related documentation, policies, and procedures.
• Coordinate data entry and record-keeping in aXcelerate, TASS, and NESA.
• Ensure student Unique Student Identifiers (USIs) are verified and submitted.

Work Placement & Industry Liaison

• Assist in scheduling and organising work placements, including updating the placement calendar.
• Coordinate communication with students, parents, and external providers regarding work placements.
• Support the development and distribution of work placement forms and acknowledgement documents.
• Assist with the coordination of incursions (e.g., Youth Express, RSA training) and liaise with RTOs.

Compliance & Record-Keeping

• Support the VET Coordinator in ensuring compliance with NESA and AISNSW requirements.
• Assist in audit preparation, including the maintenance of accurate records.
• Manage documentation related to work placement, training plans, and SBAT requirements.
• Monitor key curriculum deadlines and ensure required reports are submitted on time.

Communication & Coordination

• Act as a key point of contact for students, parents, and staff regarding VET matters.
• Assist in the preparation of correspondence, newsletters, and reports related to VET programs.
• Support marketing initiatives for VET programs, including updating brochures and website content.
• Liaise with external training organisations, employers, and industry bodies to support student training and placement.

Professional Development & Events

• Log and track staff professional development sessions in aXcelerate.
• Assist in planning and organising VET-related professional learning and workshops.
• Support student orientation sessions and induction programs for VET students.
• Organise and manage orders for student uniforms and training resources.

The essentials you’ll need:

• Previous experience in an administrative role, preferably within an educational setting.
• Proficiency in data management systems such as aXcelerate, TASS, and Microsoft Office Suite.
• Be a committed Christian and an active church member.
• Uphold and support the mission, core values, vision, policies and aims of the College.
• Be passionate about Christian education.
• Represent the College in a positive manner to the wider school community.
• Display discretion, confidentiality, honesty and integrity.
• Maintain and build upon your professional expertise by participating in appropriate professional development courses.
• Lead by example with high professional standards in all aspects of College life.
• Be personally and corporately committed to developing best practices in teaching, student management and procedural matters.
• Demonstrate high level interpersonal skills, accurate and consistent communication skills, effective collaboration, and effective conflict resolution skills and strategies.
• Demonstrate high-level of organisational proficiency, maintaining high standards with a calm and methodical approach.
• Be positive, self-directed, empathetic, enthusiastic and highly motivated, demonstrating adaptability, flexibility, resilience, multi-tasking and capacity to manage work related pressures.
• Work cooperatively and collaboratively as a member of a team.
• Work successfully to build positive, caring relationships with staff, students, parents/carers and the wider community.
• Support the health and safety of yourself and others by undertaking duties in a manner that is positive, proactive and sustainable.
• Comply with workplace policies and procedures for risk identification, risk assessment and risk control.
• Identify and timely report health and safety risks, accidents, incidents, injuries, and property damage at the workplace.
• Utilise the correct use of any Personal Protective Equipment.

WE’LL PARTNER WITH YOU ALONG THE WAY

As a member of the St. Philip’s team, we are committed to advancing your God-given purpose and potential by supporting your personal and professional growth, while approaching the changing needs of the future with confidence and ingenuity.

Note: All SPCC employees are responsible for ensuring the workplace is free from sexual harassment and must not engage in any behaviour that could amount to sexual harassment. They are also committed to a culture that supports and embraces Child Safe Standards and strictly complies with work health safety standards.